Short answer: You can sync Bol.com and Exact Online without manual data entry using a connection or integration platform. For accounting purposes alone, an accounting integration (for orders and invoices) is often sufficient. If you also want to keep your inventory accurate—especially if you sell on more channels than just Bol—then choose a channel integrator or an integration platform that centrally manages your inventory and fulfilment. Which option is best depends on the number of sales channels you have, your Exact license, and your order volume.
Do you sell on Bol.com and manage your accounting in Exact Online? Then you want your sales, inventory, and shipments to sync automatically—without anyone having to retype orders or update inventory manually. Manual work takes time, leads to errors, and causes overselling and discrepancies in your revenue. Below, you’ll find an honest overview of the options available and when to choose each one.
Financial or logistical: What exactly do you want to integrate?
The most important decision to make upfront: Are you only interested in bookkeeping (keeping orders and invoices organized in Exact), or do you also need inventory management (to prevent selling items that aren’t in stock)? Not every integration supports both. For inventory in Exact Online, you’ll usually need a license that supports inventory management (Exact Online Handel); for purely financial purposes, Exact Online Accounting will suffice.
| Data | From | To | Why |
|---|---|---|---|
| Sales / Orders | Bol.com | Exact Online | Accurate record-keeping without retyping |
| Products (items, SKUs) | Bol.com | Fulfillment / Exact | Ensuring Product Data Is Consistent |
| Inventory | Fulfillment / Exact | Bol.com | Prevent overselling; keep stock levels up to date on Bol |
| Shipments | Fulfillment | Bol.com | Automatically update track & trace and order status |
Ways to Integrate Bol.com and Exact Online
1. Manual (export and import)
You retrieve sales data from the Bol sales dashboard, enter it manually into Exact Online, and update inventory yourself. It’s inexpensive and requires no technical know-how, but it’s time-consuming and prone to errors. It’s manageable with just a handful of orders, but becomes unsustainable as soon as you grow or start selling on multiple channels.
2. Accounting Integration (Financial)
Services like Webwinkelfacturen or similar accounting integrations automatically convert Bol sales into invoices or journal entries in Exact Online. This is great if you just want to automate your bookkeeping and neatly reconcile Bol batch payments. Limitation: These integrations often focus on the financial side and do not synchronize inventory —you’ll need a different solution for inventory management.
3. Channel or marketplace integrator
Do you sell on more channels than just Bol (for example, your own online store or Amazon)? If so, marketplace integrators like ChannelEngine, EffectConnect, or Channable will keep your product listings and inventory synchronized across all your channels . This is great for multichannel sales and listings. You’ll often need to set up financial processing with Exact separately; check with each provider to see how comprehensive their Exact integration is.
4. An integration platform
You connect Bol.com, Exact Online, and your fulfilment provider once to an integration platform, which automatically orchestrates the data flows between all systems. Ready-to-use integration—no custom development, less maintenance, a single overview, and the flexibility to add additional marketplaces, a web store, or a second fulfillment partner later on without having to rebuild the system. This is the KoneX approach.
Comparison at a glance
| Method | In stock? | Maintenance | Suitable for |
|---|---|---|---|
| Manual | Handicrafts | Lots of manual work | Very low volumes |
| Accounting Integration | Usually not | Low | Purely financial, one channel |
| Channel Integrator | Yes (channels) | On average | Multichannel Listings & Inventory |
| Integration platform | Yes (end-to-end) | Centralized, scales with growth | Growth, Inventory + Fulfillment + Accounting |
Are you doubting between individual connections and a platform in general? Then also read: Individual connections or an integration platform? How to make the right choice .
How does KoneX do it?
KoneX connects Bol.com to your fulfilment provider and Exact Online via Fulfilment by Retailer (FBR): you (or your fulfilment partner) manage inventory and handle shipping yourself. FBR is the fulfillment model, not the technology—KoneX exchanges data via the relevant Bol.com interfaces. Specifically, four data streams flow automatically:
| Electricity | From | To |
|---|---|---|
| Products | Bol.com | Fulfillment |
| Orders | Bol.com | Fulfillment |
| Shipments | Fulfillment | Bol.com |
| Inventory | Fulfillment | Bol.com |
This keeps your Bol inventory up to date and prevents overselling, while ensuring your records in Exact Online remain accurate. You connect each system once and can easily add additional marketplaces, a web store, or a second fulfillment partner later on — Integrate Once. Connect Everywhere. View all available links.
It’s important to be honest: if you only sell on Bol and simply want to automate your accounting, an accounting integration is often more than enough. However, as soon as you want to keep your inventory accurate across multiple channels, manage fulfilment, or scale up, an integration platform is generally more reliable and less expensive to maintain. Please also note: KoneX integrates with Bol via FBR; logistics via Bol (LVB) and returns processing via KoneX are not supported.
Related
Be sure to check out KoneX’s Bol ↔ Exact Online integration, or read our other integration guides: Integrating Amazon with Your ERP and fulfilment, and Preventing Inventory Discrepancies.
Frequently Asked Questions
Want to know which approach is right for your Bol.com and Exact Online setup? Schedule a no-obligation consultation —we’ll give you our honest advice, even if a simple integration is all you need.
