Short answer: Exact Online does not have a built-in Amazon integration, so you’ll need to use third-party software to connect. There are three realistic options—a specialized Amazon-to-accounting connector, a marketplace integrator (if you sell on multiple channels), or an integration platform that coordinates Amazon, your online store, ERP, and fulfilment. Which one is right for you depends on whether you use FBA or FBM, your order volume, and how many systems you’re connecting.
Do you sell on Amazon and manage your accounting in Exact Online? Then you want your orders, inventory, and payments to sync automatically—without having to retype anything and without overselling. Amazon makes this just a little trickier than a regular online store: you have to deal with FBA vs. FBM and batch payments. Below, you’ll find an honest overview of the options available and when to choose which one.
Which data do you actually need to synchronize?
Before you choose a method, it’s helpful to know what data needs to flow between Amazon and Exact Online:
| Data | From | To | Why |
|---|---|---|---|
| Orders | Amazon | Exact Online | Automatically Update Sales Orders & Records |
| Inventory (at FBM) | Exact Online | Amazon | Avoid overselling; keep your Amazon listing’s inventory up to date |
| Items (SKUs) | Exact Online | Amazon | Link SKUs so that systems can recognize each other |
| Payments (settlements) | Amazon | Exact Online | Net payments match commission, FBA fees, and VAT |
First things first: Do you use FBA or FBM?
This determines how your inventory is synchronized:
- FBA (Fulfilment by Amazon) — Amazon stores your inventory in its warehouse and handles shipping. You don’t need to transfer inventory from Exact to Amazon; your main goal is to ensure that orders and payments are accurately recorded in Exact.
- FBM (Fulfilment by Merchant) — you handle shipping yourself (or through a fulfilment partner). In this case, Exact Online (or your WMS) manages inventory, and the software reports the current inventory level back to Amazon so you don’t sell what you don’t have.
Ways to Integrate Amazon and Exact Online
1. Manually (exporting reports)
You retrieve the order and settlement reports from Amazon Seller Central and enter them manually into Exact Online. No technical skills are required, but it’s time-consuming and prone to errors—and matching payments is exactly where things go wrong. This is only feasible for a handful of orders.
2. Specialized Amazon→accounting connectors
There are ready-made integrations that specifically connect Amazon to Exact Online, often available in the Exact Online App Store. Well-known providers include xCore, iWebDevelopment, and Staxxer. They’re quick to set up and reliable for financial and order synchronization. Make sure to check whether the integration also supports inventory (for FBM) and how it handles batch payments —this varies by provider.
3. A marketplace integrator
Do you sell on multiple channels (Amazon , Bol , and your own online store)? In that case, a marketplace integrator such as ChannelEngine, Channable, or EffectConnect often makes sense: it manages your listings and inventory across all channels and can integrate with Exact. Strong in channel management; the financial integration with Exact typically complements an accounting integration.
4. An integration platform
You connect Amazon and Exact Online once to an integration platform, which automatically orchestrates the data flows between the two (and, if applicable, your online store, WMS, and fulfilment provider). Less maintenance, a single overview, and the flexibility to add an additional marketplace or fulfilment partner later without having to rebuild the system. This is the KoneX approach—an integration platform, not a custom solution.
Comparison at a glance
| Method | Strong in | Please note | Suitable for |
|---|---|---|---|
| Manual | No technical skills | A lot of manual work; matching payments | Very low volumes |
| Connector (xCore, iWebDevelopment, Staxxer) | Fast, financially viable | Inventory/FBM & Settlements by Provider | One channel, focus on accounting |
| Marketplace Integrator | Channel & Inventory Management | Financial Insight into Exact | Multiple marketplaces |
| Integration Platform (KoneX) | Connect once, grows with you | — | Growth & multiple systems |
Do you also sell on Bol or through your own online store? If so, be sure to read: Individual connections or an integration platform? How to make the right choice .
How does KoneX do it?
With the Amazon Marketplace integration from KoneX, you can connect Amazon to your Exact Online accounting system and your fulfilment operations via the official Amazon Selling Partner API. Orders flow automatically into Exact; for FBM, KoneX keeps inventory in sync, and you don’t have to re-enter anything. KoneX is an integration platform: you connect each system once and can easily add a second marketplace, online store, or fulfilment partner later — Integrate Once. Connect Everywhere. View all links.
It’s important to be honest: if you sell exclusively on Amazon and your main priority is accurate bookkeeping, then a specialized connector may be perfectly sufficient. However, as soon as you start selling on multiple channels, want to manage your inventory centrally (FBM), or want to incorporate your fulfilment and online store, an integration platform is generally more reliable and less expensive to maintain.
Related
Be sure to check out KoneX’s Amazon Marketplace integration, or read our other integration guides: Integrating Bol with your ERP and fulfilment system, and Synchronizing Shopify ↔ Exact Online.
Frequently Asked Questions
Would you like to know which approach is right for your Amazon and Exact Online situation (FBA or FBM, one or more channels)? Schedule a no-obligation consultation —we’ll give you our honest advice, even if a specialized connector is all you need.
