Exact Online Shopify integration
By the KoneX Team | Last updated: July 2026
With KoneX, you can automatically connect Exact Online and Shopify, so that orders, inventory, products, returns, and financial data are automatically synchronized between your accounting system and your online store—without manual entry and without inventory discrepancies.
Do you use Exact Online as your accounting or ERP system while also running Shopify as your ecommerce platform?
Then you know how difficult it can be to keep both systems in sync, especially when dealing with Point of Sale and multiple warehouses.
Without a direct integration between Exact Online and Shopify, inventory discrepancies, manual order processing, and errors between your webshop, Point of Sale, and multiple warehouses are almost inevitable. This not only affects operational reliability but can also cost you several hours of administrative work each month. In addition, incorrect inventory levels may lead to lost revenue due to stock discrepancies.
An Exact Online-Shopify integration is an order-to-cash connection that automatically synchronizes products, orders, inventory changes, returns, and financial data between both systems—without manual entry, without delays, and without discrepancies. KoneX implements this integration automatically and fully customized to your needs.
KoneX automatically integrates Exact Online with Shopify — for your organization, too
What data does KoneX integrate?
KoneX automatically synchronizes the following data streams between Exact Online and Shopify:
- Inventory by Warehouse — Inventory levels from Exact Online are automatically synced to Shopify on a per-warehouse basis. This ensures that you always see the current inventory levels by location in your online store and prevents overselling, even when you work with multiple warehouses or fulfillment locations.
- Orders per warehouse — Orders from Shopify, including Point-of-Sale transactions, are automatically sent to Exact Online and linked to the correct warehouse. This keeps your financial administration accurate and up to date.
- Products per warehouse — Product information such as SKUs, variants, prices, and inventory locations is centrally managed in Exact Online and automatically synchronised with Shopify. This also works from Shopify to Exact Online, ensuring new products or updates are instantly visible in your webshop.
- Returns & Gift Cards — Return requests from Shopify are automatically processed in Exact Online, including any inventory adjustments in the financial records. Gift card transactions and Point-of-Sale sales can also be accurately recorded within the administration.
The Exact Online–Shopify integration synchronises these processes
The integration ensures that the following operational processes run fully automatically — without manual input, delays, or discrepancies:
- Inventory updates are automatically synced to Shopify whenever inventory changes occur in Exact Online—for example, due to warehouse transfers, purchase orders, or stock counts. This ensures that the available-to-sell inventory for each warehouse is always up to date and helps prevent overselling.
- Returns and payment flows are automatically processed between Shopify and Exact Online, either automatically or in batches. Returns, refunds, gift cards, and POS transactions are immediately and accurately processed in both the accounting system and the online store.
- Product data created or edited in Shopify is automatically synchronized with Exact Online. The integration checks for variant recognition, prevents duplicate product records, and ensures that product information remains consistent between the online store and the ERP system. Konex can also synchronize product data from Exact Online to Shopify.
- Fulfilment integration — Fulfilment can be fully integrated within your Exact Online–Shopify environment. Orders from Shopify are automatically forwarded to Exact Online or to an external fulfilment partner, ensuring logistics processes such as picking, shipping, and inventory updates are processed immediately.
| Data | From | To | Direction |
|---|---|---|---|
| Orders (including POS) | Shopify | Exact Online | → |
| Inventory by Warehouse | Exact Online | Shopify | → |
| Products / Prices | Exact Online | Shopify | ↔ |
| Returns, Refunds, and Gift Cards | Shopify | Exact Online | → |
| Financial Data (Order-to-Cash) | Shopify | Exact Online | → |
What the Exact Online–Shopify integration delivers for your organisation
Exact Online remains the central data hub for administration, products, and inventory, while Shopify operates as a fully integrated sales channel. This provides your organisation with the following benefits:
- Time savings — Orders, returns, and payments from Shopify are automatically processed in Exact Online. This eliminates manual order entry and saves your team valuable time each day on administration and order processing.
- Automatic Inventory by Warehouse — Inventory changes from Exact Online are synchronized directly with Shopify, including multiple warehouses or POS locations. This prevents overselling and ensures that your available-to-sell inventory is always up to date.
- Reliable financial administration — Orders, payments, returns, and gift cards are automatically processed in Exact Online. This ensures a complete and reliable administration and a fully automated order-to-cash process.
- Scalability — Whether you operate multiple warehouses, work with fulfilment partners, or manage physical stores through POS, the Exact Online–Shopify integration scales with your organisation without adding extra manual processes.
- Proven in practice — Used by more than 350 online stores that automate their Data Journey through KoneX.
The Konex Exact Online–Shopify integration automates the entire order-to-cash process, from order and inventory management to financial processing.
View the pricing plans or schedule a no-obligation consultation to discuss the best integration solution for your business.
Why integrate Exact Online with Shopify?
By integrating Exact Online with Shopify, you automatically synchronise orders, inventory, products, returns, and payments between your webshop and your administration. This eliminates manual data entry and prevents inventory discrepancies and financial errors.
With an Exact Online–Shopify integration, orders are processed directly in Exact Online while inventory updates are automatically synchronised with Shopify. This ensures accurate stock levels, reliable financial administration, and a fully automated order-to-cash process.
For organisations operating multiple warehouses, fulfilment partners, or Point-of-Sale locations, this integration provides additional value: data flows remain centrally managed while sales channels and logistics processes stay synchronised automatically.
Real-world examples
Curious how this integration works in practice? Read the experiences of Club Brugge or contact us for other relevant examples from your industry.
Is your system not shown in the diagram yet? No problem — Konex quickly builds new integrations tailored to your needs. Get in touch and let’s explore the possibilities together.
Frequently Asked Questions about the Exact Online–Shopify integration
Schedule a no-obligation consultation to explore the possibilities of an Exact Online–Shopify integration for your business.