Integrating Exact Online with Fulfilment
By the KoneX Team | Last updated: July 2026
With KoneX, you can connect Exact Online to your fulfilment partner(s), such as PostNL or Active Ants: purchase orders, receipts, inventory changes, and returns are automatically synchronized between Exact Online and the warehouse—without manual entry and without inventory discrepancies.
Do you use Exact Online as your accounting software or ERP system, and do you also use one or more external fulfilment partners for your logistics processes? If so, you know how difficult it is to keep all logistics processes automatically synchronized between the two systems—especially if your online store also syncs with both systems.
Receipts, inventory changes, and returns must be synchronized and processed automatically —without manual intervention, without errors, and without delays. Generic apps and plug-ins solve part of the problem, but often one or two critical inventory flows remain disconnected, preventing your fulfilment process from ever running truly seamlessly.
An Exact Online-Fulfilment integration is an automated data connection that automatically synchronizes purchase orders, receipts, transaction updates, and returns between both systems—without manual entry, without delays, and without discrepancies. KoneX implements this integration automatically and fully customized to your needs.
KoneX connects Exact Online with your fulfilment partner — for your organization, too
What data does KoneX link?
KoneX automatically synchronizes the following data streams between Exact Online and one or more fulfilment partners (fulfilment service providers, or 3PL and 4PL):
- Purchase Orders — are automatically forwarded to your fulfilment partner as soon as they are created in Exact Online, so that incoming goods are expected immediately.
- Warehouse Transfer — inventory transfers between warehouses are reported immediately, so you never have to work with incorrect inventory levels.
- RMA & Confirmation — RMA requests and confirmations are shared and updated in real time on both sides of the integration
- Count — inventory counts at the fulfilment partner are automatically processed as additions or deductions in Exact Online.
The Exact Online – Fulfilment integration synchronizes these processes
The integration ensures that the following operational processes run fully automatically, without manual input, without delays, and without discrepancies:
- Incoming goods are immediately recorded by your fulfilment partner the moment the purchase order is created in Exact Online. The receipt confirmation is then immediately visible in Exact.
- Inventory is updated automatically, even when you’re working with multiple warehouses or distributed storage across different fulfilment providers at the same time.
- Returns are processed correctly: both the return status and the corresponding inventory adjustment are accurately updated in Exact Online and with the fulfilment partner.
- Inventory counts conducted at the fulfilment partner’s location are automatically processed as adjustment entries in Exact Online. No more manual calculations.
| Data | From | To | Direction |
|---|---|---|---|
| Purchase Orders | Exact Online | Fulfilment Partner | → |
| Receipts (Incoming Goods) | Fulfilment Partner | Exact Online | → |
| Warehouse Transfers | Exact Online | Fulfilment Partner | → |
| Inventory Counts | Fulfilment Partner | Exact Online | → |
| Returns (RMA) | Exact Online | Fulfilment Partner | ↔ |
How the Exact Online – Fulfilment Integration Benefits Your Organization
Exact Online remains a clear and reliable central data source, while all external fulfilment processes operate in full integration with it. This provides your organization with the following benefits:
- Seamlessly integrate multiple fulfilment providers into your internal processes at the same time —even internationally.
- Consolidated and automated inventory visibility across our own warehouses and external locations.
- Make internationalization easier by quickly connecting new markets and partners.
- Keep scalable growth under control without increasing your IT overhead.
- Achieve omni-channel sales by seamlessly integrating and consolidating online and physical sales channels in Exact Online.
- Full control over e-commerce partners: you manage them from your systems, not the other way around
- Proven in practice — Used by more than 350 online stores that automate their Data Journey through KoneX.
View the available licenses and pricing plans or schedule a call to get a proposal tailored to your situation.
Real-world examples
Curious to know how we implemented this in practice? Read about the experiences of Club Brugge and Supplentia — or ask us for other relevant examples from your industry.
Is your system not yet shown in the diagram? No problem. KoneX can quickly build new, custom integrations. Contact us and we’ll discuss the options.
Frequently Asked Questions About the Exact Online – Fulfilment Integration
Schedule a no-obligation consultation here to explore the possibilities of an Exact Online–Fulfilment integration for your business.